Types of users:

Your website allows two main types of users.
  • Reader/Subscriber accounts
  • Staff admin accounts
Reader or subscriber accounts are those which your readers will use to access secured (or "locked down") areas of your website. Everything they do will be on the public side of the site.

A staff admin account is an account which has access to the management area of the website. As you'll see below (see available rights), you are able to specify certain rights which only give the staff admin account access to limited site features.

Working with the grid:

How do I use the grid?
What do the icons next to each User do?
Where are all my Users?
The garbage can on the grid...what does it do? How do I "undelete" a User?
The "Pencil" is how you go to the populated form to edit content.
The "Add" button is how you load a new User to the site.

Working with the management form:

Email address
Username
Password
Logins
Login period
Security level
Additional options
Creation Date
Expiration Date
Last activity date
First name
Last name
Available rights
Available newsletters
Available roles
Available sections
Available subsections
Completion bar

Scroll down to review grid and form details.

GRID: How do I use the grid?
The User grid has search boxes at the top, icons to initiate actions next to each respective User, and a pagination tool to browser through Users.

Of course, a new user can be added by clicking the Add button in the upper right corner of the grid.



Return to Index

GRID: What do the icons next to each user do?
The icons next to each user allow you to make various changes.
  • "Enable/Disable:" the green light may be clicked to turn the icon to a red light which disables the user. A disabled user will not be able to log into the website.
  • "Edit" (the pencil): used to edit a user and change any of their settings.
  • "Trash can:" clicking this icon will delete the user from your website.


Return to Index

GRID: What are all my users?
Every user, unless you have manually deleted them, is in your website's database (backed up every night).

You may either search in the various ways the grid provides (ID, last name, first name, email, rights) or you may manually browser through users by using the pagination tools at the bottom left of the grid (see below).



Return to Index

GRID: The garbage can on the grid...what does it do?
The "trash can" does just what you think...it deletes the user next to the trash can you click upon.
How do I undelete a user?
If you or your staff have deleted a user by mistake please contact 1up! to help restore the user.


Return to Index

GRID: Editing a user
Click the pencil to go into the populated user form. The changes you make will be saved to the databse.


Return to Index

GRID: Adding a new user
For a new user click the "ADD" button on the upper right of the user management grid.


Return to Index

And now let's discuss the elements of the User administration form.

NOTE: Be sure to contact 1up! to find out about bulk uploading and editing users using a file from your front end system.

NOTE: The News!Site 6.0 software will guide your readers through the registration/subscription process so in most cases, the User form will already be populated with your user's information.


USERS: Email address
This text field in the upper left of the form allows you to enter your user's email address by either pasting text in or typing text into the form.

NOTE: The email address must be unique and must not be the same for any two users.



Return to Index
USERS: Username
This text field allows you to enter your user's username by either pasting text in or typing text into the form.

NOTE: The username must be unique and must not be the same for any two users.



Return to Index
USERS: Password
This text field allows you to enter your user's password by either pasting text in or typing text into the form.

NOTE: For security reasons, the password will not be visible. A password may be reset by entering it into the field and then clicking the "FINISH" button.



Return to Index
USERS: Logins
This text field allows you to enter the number of logins the user will be allowed in the given time period. A default value can be set at Settings: General: Security.


Return to Index
USERS: Login period
This drop down menu allows you to select the time period for the limited logins. A default value can be set at Settings: General: Security.


Return to Index
USERS: Security level
This drop down menu allows you to select the security level for the user. The user's security level must be equal to or higher than the security level of the content they access. Otherwise, the user will not be able to access the content.


Return to Index
USERS: Additional options
  • Approved: This check box must be checked in order for the user to be able to log into the website and recieve any electronic newsletters.
  • Locked out: If checekd, the user will not be able to log into the website.
  • Trusted commenter: If checked, the user will be able to post comments (using the 1up! comment engine) without your approval.
  • Content approval required: If checked, the user will be able to post content but it will not go live until approved by the site admin. Please see below for further details.
  • Embargo rights: If checked, embargo authorized users will be able to read articles ahead of the publish date.


Return to Index
USERS: Creation date
The creation date is the date the account was created. You are able to input a future date and the user's access will not begin until that date. This date may be entered manually or by clicking each of the icons to the right of the "Creation date" text field.


Return to Index
USERS: Expiration date
The expiration date is the date on which the user's access will expire. After this date, the user will no longer be able to access secured content. This date may be entered manually or by clicking each of the icons to the right of the "Expiration date" text field.


Return to Index
USERS: Last activity date
The "Last activity date" field is an informational field that displays when the user last logged into the website.


Return to Index
USERS: First name
This text box allows you to enter the user's first name by either typing directly into the box or pasting a name into the box.


Return to Index
USERS: Last name
This text box allows you to enter the user's last name by either typing directly into the box or pasting a name into the box.


Return to Index
USERS: Available rights
The user rights (or modules) are the areas of the website which the user can upload to and edit. This is where you can grant Management/Administrative access to additional users.

Available rights are listed on the left of the pair of assignment boxes. You can highlight the name of a right (or module) and use the single arrow to move it to the right-hand box, therefore assigning the user that right. If you would like your user to be able to access all areas of the Management area, use the "All (Super User)" right only.



Return to Index
USERS: Available newsletters
The newsletters are the emailed newsletters which the user can register to.

Available newsletters are listed on the left of the pair of assignment boxes. You can highlight the name of a newsletter and use the single arrow to move it to the right-hand box, therefore assigning the user that newsletter.



Return to Index
USERS: Available roles
A user role is an organizational unit for your users. It's primary purpose is to group like users together.

Available roles are listed on the left of the pair of assignment boxes. You can highlight the name of a role and use the single arrow to move it to the right-hand box, therefore assigning the role to the user.



Return to Index
USERS: Available sections
If you have granted rights to your user, this is where you can further restrict their access to specific sections.

Available sections are listed on the left of the pair of assignment boxes. You can highlight the name of a section and use the single arrow to move it to the right-hand box, therefore assigning the user to the section. The user will then be able to add or edit content only in that section.



Return to Index
USERS: Available subsections
If you have granted rights to your user, this is where you can further restrict their access to specific subsections.

Available subsections are listed on the left of the pair of assignment boxes. You can highlight the name of a subsection and use the single arrow to move it to the right-hand box, therefore assigning the user to the subsection. The user will then be able to add or edit content only in that subsection.



Return to Index
Users: Completion Bar
All good things must come to an end...

Once you have finished loading all your content you'll come to the bar of buttons at the bottom of the form. Or rather, the completion buttons are now attached to the browser window and not built into the form itself. This makes it easy at any point in your loading process to upload the user.

BACK TO TOP: jumps the site administrator back to the top of the user administration form.

FINISH: this uploads your user into the website.

CANCEL: this will jump the site administrator back to the user management grid and cancel (and delete) any content that was being entered into the site.



Return to Index